GLAM-Evogen is back to in-person this year.

Saturday, August 13, 2022

SYMPOSIUM DETAILS

Location: The GLAM will happen in the Center For The Arts at the University at Buffalo, North Campus. 

Parking: Saturday parking is free on the North Campus. The closest parking lots are Slee or Baird Lots 

The program: Our registration will start on Saturday, August 13 @8:30 am and the first talk session will start @9:30 am. Click for the full program.

Presentation information:

Posters: Our boards are 48″ wide by 36″ long. Please print accordingly. I highly recommend practicing a 5-minute walkthrough for your posters as it will be a busy meeting. 🙂

Talks: The talks are planned for ~12 minutes for 2 minutes of questions. Please plan accordingly. Please send Alber (maqil@buffalo.edu) your presentations on Thursday (Aug 11) so we can upload them to the presentation computer beforehand.

Lightning talks: Lightning talks are a great way to highlight a poster you are presenting. Please prepare a single slide and a talk no more than 2 minutes to explain this slide. Please send Alber (maqil@buffalo.edu) your slides on Thursday (Aug 11) so we can compile and upload them to the presentation computer beforehand.

Breakfast, lunch, and coffee: We will provide breakfast and lunch. We will most likely have sandwiches of different sorts, including vegan options. If you have any allergies or other dietary preferences (e.g., gluten allergy), please let Omer (gokcumen@gmail.com) know. In addition, we will make sure that we have coffee and tea throughout the symposium.

Happy hour: After the symposium, we will reserve a place for those interested in staying a little longer. We plan to go to Brick House, which is 3 minutes drive to the campus. To have a rough headcount for the reservation, it would be great if you could let us know (gokcumen@gmail.com) if you are planning to stay for the happy hour.

COVID-19: We require the participants to be vaccinated and have a negative test 24 before the symposium. Within this framework, we will ask you to fill/sign a self-attestation form and provide evidence for vaccination (e.g., a photo of the vaccination card) when you arrive. We have a limited supply of rapid tests and masks for convenience. 

Keynote speaker: April Wei, Cornell University

Click here for Registration (free)

The preliminary program can be found here

Code of Conduct: GLAM-Evogen is intended to foster interactions and the exchange of scientific ideas among faculty and trainees in the Great Lakes region. We are committed to creating an environment where everyone feels safe and welcome. Registration for the meeting is considered an agreement to treat all meeting participants with respect and consideration during any interactions related to this meeting, including scientific sessions, social gatherings, and meeting-related correspondences.

Harassment, discrimination, or exclusionary behavior by any participant will not be tolerated. Harassment includes unwanted verbal attention, intimidation, stalking, shaming, or bullying. Unacceptable behaviors also include inappropriate comments presented in a joking manner, retaliation for reporting inappropriate behavior and reporting an incident in bad faith. Discrimination or exclusion on the basis of gender or gender identity, sexual orientation, age, disability, physical appearance, race, religion, national origin, ethnicity, or any axis of diversity will not be tolerated. Civil and constructive critiques of scientific work are appropriate; ad hominem attacks and any communication that is derogatory or demeaning to individuals or groups are not. Recording or photographing talks, posters, or any content without author permission is not allowed.

Violations of this code of conduct should be reported to Amanda Larracuente and will be taken very seriously. Meeting organizers and designated moderators reserve the right to enforce this code of conduct in any manner deemed appropriate. Anyone violating the code of conduct may be asked to stop, experience limited participation (e.g., muted microphone or blocked video), be expelled from the meeting, and/or prohibited from attending future events. Establishing and enforcing this code of conduct is intended to create a welcoming, inclusive environment for high-quality scientific discussions.

Social Media Policy: Live tweeting of presentations is allowed unless the presenter explicitly opts out by stating so at the start of their talk or on their poster. Recording or photographing talks, posters, or any content without author permission is not allowed.

Covid Guidelines: To help minimize risks and promote a safe environment at the GLAM-Evogen, some Health & Safety policies have been adapted based on current best practices, CDC, New York State, and University at Buffalo guidelines. Please see below for full details below on vaccination and testing requirements.

Vaccination Requirement: All participants will be required to be fully vaccinated at least 14 days before the start of the meeting on August 13, 2022. We will be asking for an attestation form where you will be asked to upload proof of vaccination. *If you are not eligible for a COVID-19 vaccine booster or require an exemption for other health-related reasons, please contact gokcumen@gmail.com to request an exception.

Testing Requirement: In-person attendees must provide proof of a negative test or recent recovery from COVID-19. In addition to proof of vaccination. Rapid tests within 24 hours of the conference will be required. A limited number of complementary tests will be available on-site. 

Registered attendees will receive an invitation to upload their documentation one week before the symposium.

Mask Requirement: GLAM-Evogen will not require all in-person meeting attendees to wear a mask while in the meeting space. However, we *strongly* encourage that all conference attendees wear masks where it is difficult to maintain social distancing unless they are actively eating or drinking. We will have a limited supply of complimentary masks on-site at the Registration Desk.

Additional Safety Information: We continue to monitor and evaluate the outlook for in-person events and will share updates via this webpage and conference emails. As we get closer to our event dates, we will post more information about what you can expect onsite. We aim to meet or exceed all federal, state, and local government and venue requirements for masks, social distancing, and other measures.

IMPORTANT:  In light of events surrounding COVID-19, this is an appropriate time to remind ourselves of the risks incident to participating in-person meetings. Even with every reasonable precaution, we cannot fully eliminate all risks posed by COVID-19 or its variant strains. Ultimately, you are responsible for your own safety. Please do not travel to or attend the conference if you are sick, have been exposed to anyone with a documented or suspected case of COVID-19 within 10 days, or exhibit any symptoms of COVID-19.

Thank you to our sponsors!

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